Rimage Supplier Code of Content
Rimage’s success is built on a commitment to our core values:
- Customer First
- Lead through Innovation
- One Company, One Team
- Personal Accountability for Excellence
Our customers, stakeholders and regulators expect that we will conduct business with integrity and provide a quality product. In turn, we expect the same of our Suppliers.
Rimage understands that our Suppliers are independent entities; however, the business practices of our Suppliers may impact and/or reflect upon Rimage. It is for this reason that Rimage expects all Suppliers, their employees, agents and subcontractors (hereinafter referred to collectively as “Supplier”) to adhere to the Rimage Supplier Code of Conduct while conducting business with or on behalf of Rimage.
The Rimage Supplier Code of Conduct establishes minimum standards for conducting business with Rimage and to the extent of any conflict between this Supplier Code of Conduct and any other transactional document entered into by Rimage and Supplier, the latter shall control.
Workplace Standards and Practices
Suppliers will operate their facilities and conduct employment practices in an ethical manner and meet the requirements required by law in all locations in which they operate. This includes, but is not limited to, laws and regulations relating to health and safety, labor, compensation, work hours, and the environment. Following are Rimage-specific guidelines for some of these matters applicable to Supplier:
Alcohol and Drug-free Workplace; Rimage is committed to providing an alcohol and drug-free workplace, which helps facilitate a safe and healthy work environment. Rimage complies with the Drug-free Workplace Act of 1988. Associates, temporary employees, agents, contractors, Suppliers and visitors are prohibited from the unlawful manufacture, distribution, dispensation, possession or use of alcohol, illegal drugs, and/or drug paraphernalia on Rimage-owned or leased property, or while representing Rimage at any time.
Health and Safety; Suppliers will provide a safe and healthy work environment in compliance with all applicable laws and regulations. Rimage does not tolerate acts of violence, threats, harassment, intimidation or other disruptive behavior in our workplace or during the course of providing services to Rimage, whether on Rimage premises or off-site, by associates, contractors or Suppliers.
Weapons; Rimage prohibits Suppliers from keeping weapons on Rimage property, including buildings, lockers, desks, work spaces, storage areas and company-owned vehicles. In addition, weapons may not be kept in vehicles parked in Rimage parking lots or in personal vehicles being used for business. Weapons include, but are not limited to, guns, knives and ammunition.
Compensation; Suppliers will not pay less than the minimum wage in accordance with local labor laws. In addition to compensation for regular hours, Supplier employees will be fairly compensated for overtime work in accordance with local labor laws. Other benefits must meet or exceed local laws and standards.
Equal Employment Opportunity; Suppliers will foster a positive work environment that promotes equal employment opportunity in accordance with all applicable Equal Employment/Anti-Harassment laws, directives and regulations of federal, State, and local governing bodies. Suppliers will prohibit discriminatory practices in the recruiting, hiring, training, promoting, and compensating of its employees on grounds of race, color, creed, religion, gender, national origin, sexual orientation, veteran status, disability, age, marital status, or any other legally protected characteristic.
Labor Practices; Suppliers will not use forced or prison labor in the supply of materials, products, or services. Suppliers will not employ workers under age 14 or the minimum age for completing compulsory education, whichever is higher. Supplier employees will be treated with respect and dignity, therefore, no employee shall be subject to any physical, sexual, psychological, or verbal harassment or abuse. Supplier employees should not work more than the maximum hours of daily labor set by local laws.
Environmental Responsibility; Suppliers shall comply with all applicable environmental laws and regulations pertaining to hazardous materials, air emissions, and waste and wastewater discharges, including the manufacture, transportation, storage, disposal and release into the environment of such.
Use of Rimage Assets
Rimage has a variety of tangible and intangible assets that are of great value to its competitiveness and success as a leader in the industry. They include not only valuable proprietary and confidential information but physical assets. Protecting all of Rimage’s assets is very important. Their loss, theft or misuse jeopardizes the business and operations of Rimage and its stakeholders.
The safeguarding of information entrusted by Rimage to Suppliers is vital to Rimage’s continued success, security and integrity. All Suppliers have an obligation to practice and promote a secure work environment that protects the confidentiality, integrity, and availability of the facilities, systems, applications, and information under Rimage’s control.
Physical Assets; Suppliers may only use Rimage’s property and other physical assets to provide services or fulfill its other contractual obligations to Rimage. Rimage assets include but are not limited to, computers, email, internet/intranet, fax, phone, copiers and time. Supplier must promptly report any activities that may compromise the security and the confidentiality of Rimage data.
Electronic Assets; User IDs and passwords are for the exclusive use of the intended recipient only and should never be used or “tested” by others. Suppliers are responsible for what’s done with their user ID and password. Likewise, Suppliers may only use the user ID and password assigned to them to gain access to a Rimage system. Violations of this policy can result in termination of your contract with Rimage. Use of instant messaging services is permitted only when participating in authorized Rimage chat sessions or other authorized use. Electronic mail content may be reviewed as part of an ethics and compliance investigation or whenever deemed necessary.
Recording, Reporting & Retaining Information; Accurate and complete records are vital to the Rimage corporate decision-making process and to the collection and reporting of our financial, legal and regulatory data. All records, expense accounts, vouchers, invoices, payroll and service records, reports to government agencies, measurement and performance records, and other essential data must be prepared with care, honesty and accuracy.
Records Retention; In addition to any specific obligations regarding Rimage records and files that may exist in the Supplier’s written agreement with Rimage, Suppliers must create, retain and dispose of business records in full compliance with all applicable legal and regulatory requirements.
Conflicts of Interest; Suppliers must avoid the appearance of improprieties and/or conflicts of interest, as such relate to Rimage. During the course of negotiating its agreement with Rimage or during performance of its obligations thereunder, Supplier shall not deal directly with any Rimage employee whose spouse, domestic partner or other family member or relative holds a significant financial interest in the Supplier.
Legal and Regulatory Compliance; Suppliers shall conduct their business in full compliance with all applicable laws and regulations while conducting business with and/or on behalf of Rimage. In addition to any specific obligations under the Supplier’s agreement with Rimage, all Suppliers shall, without limitation:
- Comply with all applicable statutory and regulatory requirements for government contracts entered into by Rimage and for which Supplier may be providing goods or services, directly or indirectly, in connection with such government contract, including the False Statements Act, federal anti-kickback statutes and the like.
- Conduct business in full compliance with antitrust and competition laws
- Comply with all applicable environmental laws and regulations regarding hazardous materials, air emissions, waste and wastewater discharges, including the manufacture, transportation, storage, disposal and release to the environment of such materials.
- Be honest and forthcoming in communications with and disclosures to regulatory agency representatives and government officials.
Last Revised: April 30, 2015